RULES and REGULATIONS

Logistics
Ciucas X3 is organized by Ciucas Rock-Climbing and Tourism Club Ploiesti, a non-profit, non -governmental, non-remunerative organization, with no lucrative purpose and no employees.

Ciucas X3 is a sporting event dedicated to amateurs, professionals and children, with the purpose of promoting outdoor movement.

Each contestant accepts the participation rules and confirms that he/ she has read and understood them, by registering online or onsite.

Fees

1st of Mrach – 1st of April 2020

Half-marathon – 21 euro
Marathon – 21 euro
Ultramarathon (Individual)– 42 eur
Ultramarathon (team) –  73 eur
Kids race –  free of charge

2nd of April – 1st of June 2020

Half-marathon – 30 euro
Marathon – 30 euro
Ultramarathon (Individual)– 53 eur
Ultramarathon (team) –  94 eur
Kids race –  free of charge

2nd of June – 31st of July 2020

Half-marathon – 38 euro
Marathon – 38 euro
Ultramarathon (Individual)– 63 eur
Ultramarathon (team) –  105 eur
Kids race –  free of charge

The basic kit does NOT include the promotional products.

VEST – 17 eur
T-SHIRT – 17 eur
BANDANA – 6 eur

For registrations on the race day, the participation fee is 46EUR lei for half-marathon and marathon  No products are guaranteed. Registrations on the race day are not possible for individual ultramarathon, team ultramarathon. Should there be any openings for registrations on the race day, we shall announce it days before the completion.

Registration

The registration is done by filling in the form on the marathon’s page, at the address www.ciucasx3.ro/ registration.
After the registration, the name, race, category, club, team and the validation status are automatically recorded in the participation list.
The validation (payment confirmation) is done manually and, depending on the payment method, it may take between 1 and 20 days.

Each contestant has to pay the participation fee that includes:

1. Start kit which includes Bib number
2. Personalized socks
3. Fridge magnet with motivational message
4. Timing (active timing system, without a timing chip)
5. “Pasta Party” after the race
6. Medal (depending on the race) that is offered to all participants who finish the races in the indicated time
7. Hydration and support checkpoints on every race trail
8. Isotonic beverages offered on the race trails and at the Start/ Finish area
9. Ranking and electronic diploma
10. Photo albums
11. Videos and audio/ video editing – Remember the XI-th edition 2020
12. Track marking, in addition to the touristic markings
13. Medical assistance in case of need, in specific points designated by the organizers
14. Raffle with surprise prizes for participants and volunteers

The participation declaration will be completed by each competitor at the time of online sign-up (this will be automatically received by email).
If, for a good reason, you wish to cancel the registration, we kindly ask you to notify us by sending an email at the following address: contact@ciucasx3.ro

UNTIL 01.07.2020, THE FEE CAN BE REFUNDED UP TO 50%. AFTER THIS DATE, THE FEE WILL NOT BE REFUNDED AND THE FOLLOWING OPTIONS WILL BE AVAILABLE:

1. Collecting the participation kit on the 08.09.2020, from the gym hall by a relative or a friend. The respective person should have a copy of your ID.

2. Transferring the registration to another contestant (the transfer is possible only until the 15 th of July 2020 and it implies a fee of 11 eur). The registration can be transferred to another
person by sending an e-mail. Only after receiving a written confirmation from the organizers can you consider the registration valid.

NO SUBSEQUENT MODIFICATION IS POSSIBLE AFTER THAT DATE.
In case of withdrawal from the race, the participation fee will not be refunded. For Ultramarathon (individual, team) we don’t accept registration on the race day.

Teams
There is also the option of participating as a team for the half marathon and marathon competitions.

The teams consist of 4 members who take part in the same competition, it is mandatory that a member is of the opposite gender; ex: 2 girls + 2 boys; 1 boy + 3 girls; 3 boys + 1 girl.

A separate ranking will be made for the team competition; the team’s time is the cumulated time of each contestant. We will include in the ranking all the teams whose members observe the time limit for the entire track. In case one of the team’s members quits, the rest of the team will not be included in the ranking.

This category is not rewarded with money prizes or products. The winners will receive cup trophies.

Kit
BASIC KIT

– Fridge magnet with motivational message
– Personalized socks
– Cast medal
– Pasta party H12
– Additional marking of the track
– Food and hydration checkpoints
– Electronic diploma
– Prizes in products for age categories
– Money prizes for open categories

PERSONALIZED KIT

– Vest – 17 eur

– T-shirt – 17 eur

– Bandana – 6 eur

ll the participants will receive a Bib Number and will take part in the Pasta Party H12 at the end.

AGE CATEGORIES

Marathon, half marathon

MEN

14-29 years
30-39 years
40-49 years
50-59 years
60-69 years
+ 70 years

WOMEN

14-29 years
30-39 years
40-49 years
50-59 years
60-69 years
+ 70 years

Individual ultramarathon
Open feminin
Open masculin

ULTRAMARAThON (teams) 
Open (depending of the number of registered teams, a ranking shall be done: Open Men,
Open Women, Open Mixt)

*The age at the time of the event is taken into consideration.

Prizes

The awards go to categories with at least 5 competitors. If there is a category for which less than 5 competitors enrolled, that category will be merged with the previous one. Exception – OPEN categories, regardless of the race.

Timing is done per second; the winner is the one who passes the finish line in the shortest time, after fully completing the track and respecting the rules of the present Regulation.

MARATHON

MEN: MEN’s OPEN with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years
WOMEN: WOMEN’s OPEN with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years

MEN AND WOMEN OPEN PRIZES
Ist place – 2000 RON
IInd place – 1500 RON
IIIrd place – 1000 RON

AGE CATEGORY PRIZES

Products. No money prizes.

HALF-MARATHON

MEN: MEN’s OPEN with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

WOMEN: WOMEN’s OPEN with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

MEN AND WOMEN OPEN PRIZES
Ist place – 2000 RON
IInd place – 1500 RON
IIIrd place – 1000 RON

AGE CATEGORY PRIZES

Products. No money prizes.

TEAMS

MARATHON TEAMS: (the teams have four members who participate in the same trial, it is required to have at least a member of the opposite gender; e.g.: 2 women + 2 men, 1 men + 3 women, 3 men + 1 women).

HALF-MARATHON TEAMS: (the teams have four members who participate in the same trial, it is required to have a member of the opposite gender; e.g.: 2 women + 2 men, 1 men + 3 women, 3 men + 1 women).

The winning teams do not receive product/ money prizes.

Silva Night Fun:
Open Women
Open Men
Surprise prizes

ULTRAMARATHON INDIVIDUAL:

Open Women (the first 3 places)
Open Men (the first 7 place)

Prizes Open Men and Women
MEN
I – 2000 RON
II – 1500 RON
III – 1000 RON
IV – 800 RON
V – 600 RON
VI – 500 RON
VII – 400 RON
WOMEN
I – 2000 RON
II – 1500 RON
III – 1000 RON

In the Ultramarathon, the first 7 places will be awarded for the Men race and the first 3 for
the Women race, in order to keep the proportion and fairness between the number of
participants of both genders and the number of prizes awarded.
The organizers reserve the right to award other prizes, which are announced before the start
of competitions. Each participant who finishes the race within the time indicated by the
organizers will receive the Ciucas X3 medal.

UULTRAMARATHON TEAMS
The first 3 teams at the ultramarathon teams and ultramarathon relay race are awarded.
Product prizes are offered.

ATTENTION! The payment of the cash prizes is made exclusively online, via payment
order, from the club’s account into the holder’s account, until the date of 30 November
2020.

Program

Friday 11 September 2020
17:30 – 24:00 Kit pick up – Cheia Sports Hall
20:00 Technical meeting Ultramarathon
21:00 Technical meeting Half-Marathon and Marathon

Saturday 12 September 2020
05:30 Start area access Ultramarathon (equipment verification)
06:00 Start Ultramarathon
07:30 – 09:30 Kit pick-up Half-Marathon and Marathon
10:00 Start Half-Marathon
10:30 Start Marathon

12:00 – 24:00 After Race Party H12, competitors arrival

20:00 Award ceremony Half-Marathon and Marathon, raffle

Sunday 13 September 2020
09:00 – 09:45 Kids race registration
10:00 Kids Race
11:00 Award ceremony Ultramarathon and raffle
13:00 After event coffee Pensiunea La Rosa

RACE CANCELLATION

The kits are to be collected from Cheia gym hall as follows:
Friday 11 September 2020 – 16.00 – 24.00
Saturday 12 September 2020 – 6.30 – 9.00

Technical meeting Ultramarathon Friday 6 September 2019, 20.00, Cheia gym hall
Technical meeting Half-Marathon, Marathon Friday 11 September 2020, 20.00, Cheia gym hall
Start ultramarathon – Saturday, 11 September 2020, 6.00
Start half marathon – Saturday, 11 September 20209, 10.00
Start marathon – Saturday, 11 September 2020, 10.30
Half marathon, marathon award ceremony – Saturday 11 September 2020, 19.00
Ultramarathon award ceremony – Sunday, 13 September 2020, 12.00
Kids Race shall take place on 13 th September 2020, 11.00. The kids shall receive medals, no ranking is done. The registration is done online.

Depending on weather conditions or unforeseen events, there may be changes that will be announced by the organizers. Changes in weather conditions or routes status may lead to change in arrival times at checkpoints. On the map of the competition there will appear the limit times in normal weather conditions.

Participants who do not meet the deadline will be stopped for their own safety and will have to go back to finish point accompanied by the organizers. If changes occur in this program, they will be announced by the organizers in due time on all communication channels: e-mail, Facebook, site.

PARTICIPATION
The contest is opened only for those who turned 18 and are medically fit to sustain this kind of effort, based on an affidavit signed when validating the registration.

People who turned 14 are allowed to participate only after presenting a notary deposition from both parents/ legal guard and a medical certificate stating they are able to participate to a mountain half marathon or marathon, depending on the situation.

EQUIPMENT

MANDATORY equipment for marathon and half-marathon:
A 0.5 l bottle of water
Bib number (given by the organizer), should be worn in front, so it could be easily seen
Running shoes with mountain profile
Map (given by the organizers)
We recommend the following equipment
– energy bars or energy gels
– raincoat/ wind jacket
– mobile phone (fully charged)
Attention! The mandatory equipment may change, depending on the weather condition.

MANDATORY equipment for ultramarathon
– backpack/ small backpack/ fanny pack
– mobile phone
– water bottle/ camelback bag
– waterproof jacket
– hat/ headband/ buff
– trousers / long tights
– frontal flashlight
– survival foil
– route map
The equipment will be checked at the starting point and randomly during the race and at finish. If one or more objects from the mandatory equipment misses, the participant will be disqualified.

CHECKPOINTS
Checkpoints and supply points will be available along the track. Energy drinks, water, fruits, sugar and other food can be found there.

The checkpoints and supply points will be marked accordingly and will be visible. There will also be mobile, unannounced checkpoints.

DISQUALIFICATION
The organizers reserve the right to disqualify any participant that does not observe this regulation or in one of the following situations:

– loosing or changing the Bib number
– deviating from the route
– using means of transport during the race
– leaving equipment on the route
– throwing garbage on the track; used wrapper can be left at checkpoints
– refusing to help another runner in difficulty within the limits of the rule – ”Primum non nocere” – First of all we should not to do more harm
– lack of respect for other competitors, organizers, volunteers
– exceeding the time limit previously announced by the organizers

SAFETY
During the contest, the traffic will not be restricted on the open-road areas. During the contest vehicles, tourists and animals can be encountered on the track. This means that participants have to respect the traffic rules imposed by law. Any accident that involves participants at the Ciucas X3 contest, accident that occurs because the contest rules or traffic rules imposed by law were violated, will be the responsibility of those involved in the accident.

 

Runners are responsible for participating in this race, the organizers do not assume any liability in the event that a competitor is hurt or injured or other consequences occur due to the participation in this contest. There will be a first aid point where medical service will be provided in case of need.

The organizers are not responsible for lost or forgotten things on the track, during the contest. These will be collected by volunteers and brought to the Lost Objects.

SUPPORTERS
It is forbidden that supporters and spectators accompany participants in the race. It is also prohibited for any outside help except supply points where participants can receive food and energy drinks from supporters and spectators. This specific space will be delimited and marked by the organizers.

During the contest, each participant has to carry his own equipment and he is not allowed to receive outside help.

Organizers may penalize/ disqualify participants whose supporters do not observe these rules.

ULTRAMARATHON RULES

GENERAL REGULATIONS

  1. Entries that don’t have valid links to the results (rankings) for the 3 qualifying races will not be considered.
  2. In case you have completed a mountain ultramarathon race during the limit of the respective race, it is no longer necessary to put 3 links to the results, a single link is enough.
  3. By mountain marathon we consider a trail running race with the difference of level over 1500 m and with a minimum distance of 35 km.
  4. We reserve the right to evaluate the qualifying race on a case-by-case basis, and to reject races that do not fit the mountain marathon profile. The only race shorter than an accepted mountain marathon is the Retezat Sky Race. Please do not insist on shorter races and we inform you that the rules are not negotiable.
  5. For mountain marathons run abroad the same rules apply and we will evaluate them on a case-by-case basis.

INDIVIDUAL ULTRAMARATON REGULATION

 Competitors must prove the successful completion of at least 3 mountain marathons in Romania or abroad, within 7 hours (with the exception of Marathon 7500, the 3200 race, where it is acceptable to finish the race during the given time limit), or of a Mountain Ultramarathon of over 60 km and 2000 m the difference in level (exception accepted being the 2 × 2 Race Race and Transylvania 100, the 50 km race which are considered to be ultramarathons). Please fill in the links to the result of the qualifying races in the Racehub account (can be completed all year long, until August 20) when you register for the race.

All qualifying races should be trail running races from the period 2019-2020, with start date no later than August 20, 2020. All runner must verify these conditions and send the required experience in the form and interval mentioned above, otherwise the candidate’s request will be rejected. Claims after 20 August 2020 will not be considered.

In the event that a person enrolls in the individual or team Ultramarathon race, pays the registration fee but does not meet the participation requirement on August 20, 2020, he will be automatically transferred to the marathon race or the registration will be reported for the edition of the year next, provided the participation conditions are fulfilled.


ULTRAMARATON Team Race REGULATIONS

  1. Each team member must prove the completion in the period 2019-2020 of at least three trail marathons under 7 hours, (with the exception of Marathon 7500, the 3200 race, where it is acceptable to finish the race during the given time limit), or of a Mountain Ultramarathon of over 60 km and 2000 m the difference in level (exception accepted being the 2 × 2 Race Race and Transylvania 100 k, the 50 km race which are considered to be ultramarathons). In this respect, the links referring to the races mentioned in the Racehub account where you registered will be completed (it can be completed throughout the year, until August 20). All qualifying races should be trail running races from the period 2019-2020, with start date no later than August 20, 2020. All runner must verify these conditions and send the required experience in the form and interval mentioned above, otherwise the candidate’s request will be rejected. Claims after 20 August 2020 will not be considered.
  2. The teams will be composed of 2 runners who will start together and stay together from the beginning to the end, without the distance between teammates being no more than 10 m. If the referees and volunteers will notice higher distances, gradual sanctions can be applied, ranging from penalties of at least 10 minutes to disqualification.
  3. The rules regarding the mandatory equipment, the conditions of participation and the time limits of the individual Ultramarathon race will apply to the Ultramarathon Teams race.
  4. Teammates will stay together from beginning to end. If one teammate retires from the race the entire team will be considered as retired, and the other teammate will remain with his / her colleague in any situation. In case of accident of a teammate, its strictly forbidden for the other teammate to leave his/her colleague, with the exception of the situation when there is no signal, there are no other competitors around and it is necessary to move to the nearest control point to notify the situation, and then he/she will return with the rescue team to the injured teammate
  5. In case a member of the team retires from the race, it is forbidden for the other teammate to continue alone and to score in the individual standings. The ultramarathon team race is a test that emphasizes not only the speed and endurance of the runners, but also the solidarity between teammates. Any such deeds will be penalized according to the gravity of the fact.

 

 

 

FAQ

If, for a good reason, you wish to cancel the registration, we kindly ask you to notify us, by sending an email at the following address: contact@ciucasx3.ro
Until 01.07.2020, you will receive back 50% of the registration fee. After this date, the fee will not be refunded and the following options will be available:
1. Collecting the participation kit on the 08.09.2020, from the gym hall by a relative or a friend. The respective person should have a copy of your ID.
2. Transferring the registration to another contestant. The registration can be transferred to another person by sending an e-mail. Only after receiving a written confirmation from the organizers can you consider the registration valid.

ATTENTION! ANY MODIFICATION IMPLIES A FEE OF 11EUR AND IT IS POSSIBLE ONLY UNTIL THE 15TH OF JULY 2020. NO SUBSEQUENT MODIFICATION IS POSSIBLE AFTER THAT DATE.
In case of withdrawal from the race, the participation fee will not be refunded.

Transferring the registration to another contestant is possible ONLY until the 15th of July 2020 and is implies a fee of 50 LEI. The registration can be transferred to another person by sending an e-mail. Only after receiving a written confirmation from the organizers can you consider the registration valid.

Active timing system, without a timing chip.

The transfer to another race is possible ONLY until the 15th of July 2020. In order to achieve that, send an e-mail to contact@ciucasx3.ro. The written confirmation sent by the organizers via e-mail represents the transfer validation.

There are 2 possible answers to that question:

1. the registration was not correctly accomplished or the registration button was not clicked.

2. it takes between 1 and 24 hours for the contestantsʹ list to be updated. If there has passed more than a working day and you are not on the list, please send an e-mail to contact@ciucasx3.ro If the registration was done on Friday or in one of the weekend days, please wait until Monday to check the list (the same is valid for the legal holidays).

Do you have any other questions?

You can call us at  +40 753 969 245 or +40 774 528 988 or you can fill the contact form below.

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